If you run a local hauling operation, you already know how hard it is to keep good drivers around. This blog explores the real reasons drivers leave and shares practical steps you can take to hold on to the ones who keep your trucks moving.
Adding more trucks is not always the answer when you need to move more loads. Trucks are expensive, fuel prices are high, and finding good drivers is harder than ever. Instead of expanding your fleet, the smarter move is to get the most out of the trucks you already have.
The key? EFFICIENCY.
Every minute a truck is sitting idle, running empty, or taking the long way is money wasted. With the right adjustments, you can haul more without adding costs.
Here’s what we’re covering in this guide:
More loads. Less waste. No extra trucks. Let’s get into it!
Adding more trucks sounds like the obvious solution when business picks up, but it comes with serious costs. A new dump truck can set you back $150,000 to $500,000, not to mention rising fuel prices, insurance, and the challenge of finding qualified drivers. On top of that, maintenance and downtime eat into profits, making it harder to justify fleet expansion.
Instead of taking on those expenses, the smarter approach is to get more out of the trucks you already own. That means moving more loads without adding extra trucks, drivers, or overhead.
Here are three practical ways to increase capacity without adding more trucks:
If your trucks aren’t moving, they aren’t making money. A lot of dump truck businesses lose hours every day because of inefficient routing, empty miles, and long wait times at job sites. Fixing these issues is one of the fastest ways to increase capacity without adding a single truck.
Too many fleets still rely on outdated dispatching methods—manual planning, guesswork, or just letting drivers figure it out. That’s a problem.
Advanced routing software uses real-time GPS, traffic data, and AI to plan the fastest, most efficient routes. It cuts unnecessary miles, avoids bottlenecks, and adjusts on the fly if conditions change.
Fleet operators who switched to AI-powered route planning cut operational costs by up to 30% and improved fleet utilization by 15%. That’s a massive efficiency gain without adding trucks.
One of the biggest wastes in trucking is running empty, meaning a truck is burning fuel without generating revenue. Fuel costs are one of the biggest expenses in trucking—right up there with payroll. In December 2024, the average price of diesel in the U.S. was $3.49 per gallon. That’s lower than the record-breaking $5.75 per gallon in June 2022, but still high enough to eat into profits.
Fuel prices fluctuate constantly, which means your operating costs can swing wildly from one year to the next. The best way to protect your bottom line isn’t to wait for prices to drop but to make every gallon go further.
Smart scheduling helps solve this. By coordinating return loads or matching jobs more effectively, fleets can make sure trucks aren’t running empty whenever possible.
Trucks sitting in line at job sites aren’t making money. If all your trucks show up at once, they end up idling for hours, burning fuel and wasting driver time.
Instead, optimized scheduling staggers dispatch times so trucks arrive when they’re actually needed. A large aggregates company implemented real-time tracking and increased loads per truck by simply by cutting wait times.
If you’re running trucks, the goal is simple—haul as much as possible in the fewest trips. But a lot of fleets don’t realize how much capacity they’re wasting on underloaded trucks, empty return trips, and inefficient scheduling. Maximizing every load and keeping trucks full whenever possible can make a huge difference in how much material you move daily.
Underloading is a common mistake. Some fleets play it safe and send out trucks only partially full, thinking it’s better than risking an overload. But every extra ton you don’t haul is money left on the table. On the other hand, overloading a truck kills fuel efficiency, adds wear and tear, and can lead to fines.
The solution? Load sensors or on-board scales. These tools help hit the perfect load every time, keeping trucks full without crossing legal weight limits.
Some companies have switched to high-capacity dump bodies to move the same material with fewer trips.
Another problem? Trucks waiting around after unloading because dispatch isn’t ready with the next job. If your trucks are sitting still, they aren’t making you money.
A real-time fleet coordination system helps fix this. Instead of waiting, dispatch can instantly see which trucks are empty and reroute them to the next job.
If a truck finishes early at one site, it can be reassigned to another instead of idling. Companies using this approach have seen big increases in productivity simply by keeping their trucks on the move.
The heavier your truck, the less material it can legally carry. Some fleets are swapping out traditional steel dump bodies for high-strength steel or aluminum versions, which are lighter.
A lighter truck means more payload per trip, which adds up over time. Side Dump Industries promotes lightweight trailer designs that increase payload capacity and improve fuel efficiency—a win-win.
If you’re still relying on phone calls, paper logs, and guesswork to manage your trucks, you’re making life harder than it needs to be. Fleet management software changes the game.
Most successful dump truck businesses have already moved to GPS tracking and automated dispatching. It helps you cut wasted time, reduce fuel costs, and keep trucks moving instead of sitting idle.
If your competition is running more efficiently, they’re hauling more loads per day with the same number of trucks while you’re stuck burning fuel and paying drivers for unnecessary downtime.
Trucks often sit idle because dispatch lacks real-time information. Without tracking, you can't see delays, empty trucks, or prolonged waits on job sites.
For example, let’s say a driver finishes a job early. Instead of sending them back to the yard or waiting for the next scheduled load, a good fleet system will automatically flag them as available, allowing dispatch to assign another job immediately.
No wasted trips, no unnecessary waiting. Companies using this approach have significantly increased daily loads per truck just by keeping their trucks working instead of sitting.
Miscommunication is a massive time-waster. A driver shows up to a site before it’s ready, and now they’re sitting there burning fuel. A dispatcher assumes a truck is still working, but the driver’s been waiting for the next job.
With integrated dispatching software, everyone stays connected. Drivers, dispatchers, and job sites all see real-time updates. If there’s a delay, everyone knows immediately. Job sites can prepare for incoming trucks so they can unload and reload them faster, instead of having drivers waiting around because no one knew they were arriving.
Fleet software helps you spot the bottlenecks that slow your operation down. Over time, the system collects data on your fleet’s movements, wait times, and job efficiency.
For example, maybe you notice that a certain job site always holds up trucks for too long. Instead of wasting hours every week, you can adjust your dispatch schedule, send trucks at staggered times, or talk to the site managers about speeding up the process. Small changes like this can add up to major gains in capacity without ever adding a new truck.
Buying more trucks sounds like the obvious way to increase capacity, but it’s also the most expensive. If your trucks aren’t running efficiently, adding more just multiplies the problem. The smartest fleets don’t have the most trucks—they have the most efficient ones.
Before you even think about expanding, tighten up operations first. Use better dispatching, cut down on empty miles, train drivers to save fuel, and invest in fleet management software. Most fleets can increase daily loads without adding a single truck and just by fixing inefficiencies.
If you’re still convinced you need more trucks, make sure you know what you’re getting into. We’ve already covered the cost of starting a dump truck business and broken down what it really costs to buy a new truck. If you haven’t run those numbers yet, do it before making a decision.
If you run a local hauling operation, you already know how hard it is to keep good drivers around. This blog explores the real reasons drivers leave and shares practical steps you can take to hold on to the ones who keep your trucks moving.
As the industry grows, the need for better tools becomes even more important. Today, the best dispatch software helps reduce delays, speed up billing, and keep operations running smoothly across the board. In this article, we’ll walk through the key features to look for in the best dispatching software and how the right tools can support better hauling performance.
Lease haulers a.k.a subcontractors are independent truck owners or other hauling companies that contract with companies to haul loads. But managing lease haulers isn’t always easy. If you’re working with lease haulers or thinking about it—this will give you a solid game plan for managing them the right way.