Dump Truck Software for More Productive Hauling Operations

Dump Truck Dispatcher is cloud-based software that streamlines operations for aggregate haulers. Organize and manage your quotes, orders, tickets, schedules, invoices, dispatches, communications, and fleet vehicle maintenance.

The advantage many successful haulers don't want you to know about

Over 90% of the aggregate hauling companies are running their operations with pencil and paper. Some of the more advanced companies may be using spreadsheets to track their jobs. Only a small percentage of companies are using integrated software to optimize all their hauling business processes.

Improved dispatcher productivity
Happier dispatchers and customers
Increased truck utilization
Cut administrative labor expenses in half
Improve cash flow
Reduced fleet vehicle maintenance costs and fewer unplanned breakdowns
Increased profitability

Dump Truck Dispatcher is an integrated transport management system designed specifically for dump truck companies. Most of the trucking company software was designed for freight and then they tacked on some functionality so they can say it works for the hauling industry. This application was designed from the start to handle the unique needs of aggregate hauling companies.

Ask about the case study of a large fleet that gained a 28% improvement in revenue per mile and a 26% improvement in revenue per hour when they started using Dump Truck Dispatcher

Improve your dispatching operations

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Being a dispatcher is a stressful job that requires communicating with clients and coordinating with others in the company. With so many questions and requests coming into the dispatch office, it is imperative that dispatchers have information related to clients, orders, drivers, and schedules at their fingertips.

Paper-based systems are error-prone and take too long to find the information. Imagine how much easier it would be to create an order if you could create it by duplicating an existing order or building it off a quote that already specifies the materials and pricing. After quickly creating a quote, good dispatch software makes it easy to assign the trucks that will be working on a specific job order.

If a customer calls in and wants to move his order to a different day, or if it is raining and you need to reschedule the job, moving the order to another day is as simple as selecting the "Move" menu item and choosing the day you want to move the order to.

The schedule is very visual and the colors allow you to see at a glance, the status of all of your trucks. The colors provide an indication of the availability of the truck and driver.

Streamlined process reduces labor expenses

Dump Truck Dispatcher handles all of the processes in a way that reduces the need to pass pieces of paper between people and eliminates the need for redundant data entry.

Whether you want to reduce paper for your sanity or to go green, this is one way to do so.

Following are some of the processes that Dump Truck Dispatcher handles

Quoting
Order Management
Scheduling
Dispatching to cab
Ticket entry
Invoicing
Time Tracking
Pay Statements

The data from each step in the process flows to the next without having to enter the same data multiple times. Add the data once and it is used anywhere it is needed.

Think of all the communications involved in each of the above documents. Each of these pieces of paper also has a risk of being lost or getting stuck on someone's desk. How much time is spent searching for these documents? The majority of the time spent searching for paperwork and to do the added communications is wasted time.

Good dispatching software should be integrated with quoting, order management, and other office functionality to reduce the need to verbally communicate and to search for those lost quotes, orders, and tickets. As each person does their job, the information will be available in the system for others to see. Gone are the days of searching through the papers on someone else's desk because they are on vacation and you need that order.

Having the right dump truck software can streamline your workflow, and reduce the non-value-added work being done.

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Reduce lost tickets and cut invoicing time by 70%

Invoice creation in 3 easy steps

Select the tickets to be invoiced.

Click the "Invoice" button.

Review automatically created invoices and either email or print the invoices.

Then you can export the invoice to QuickBooks with the click of a button.

If you are using our driver app, you have the option of allowing the driver to enter the tickets when they get loaded, or you can opt to have the system automatically create a placeholder ticket when the truck is loaded.

If the drivers are turning in their tickets from the quarry you will know that the driver did not give you all their tickets because you will have a system-created ticket without a matching quarry ticket.

With this approach, the ticket data entry time is reduced to a fraction of what it would normally take.

Once the tickets are entered, the invoices can be batch-created by selecting the tickets you want to invoice. The invoices are automatically created for all of your customers in seconds.

Save time communicating with drivers

How do you communicate with your drivers? How do you let them know when they need to start work in the morning? Do you have to call, email, or text each of them the night before?

Dump Truck Dispatcher cuts this time drastically. After all of the orders are entered, and you have created your driver assignments, pressing a single button notifies all of your drivers of their start time.

They can also check the driver app to see what time they start and to see their first dispatch of the day. If they acknowledge the dispatch, you will be able to see who has acknowledged their dispatches and who has not.

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Easy to use and accessible from anywhere you have an Internet connection

Since this software is cloud-based, numerous people can be working in the system at one time. Changes in one part of the system are reflected in real-time in any other part of the system using that data. This means you can make decisions based on real-time data without having to call to get the status. You don't have to run into the office every time you need to do a dispatch or need to check the status of orders.

Since Dump Truck Dispatcher is mobile responsive, you can pull up the latest information about a job on your iPad, tablet, smartphone, or laptop while visiting a job site. Or you could be creating a quote for a client while visiting them in their office.

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Happier dispatchers and customers

Since your dispatchers will have the tools to work more effectively and will be able to get their work done more quickly, they will be less stressed. This will have the added benefit of reducing turnover.

Your customers will be happier because fewer orders will slip through the cracks. With the improved logistics capabilities, you will be able to keep them better informed on the status of their work.

Dump Truck Dispatcher is an integrated transport management system designed specifically for dump truck companies. Most of the trucking company software was designed for freight and then they tacked on some functionality so they can say it works for the hauling industry. This application was designed from the start to handle the unique needs of aggregate hauling companies.

Reduce the time you spend coordinating sub-contractors or lease haulers

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Do you contract with lease haulers to haul for your jobs? Is it a hassle to make the calls or send the text messages to get them to commit to working for you? How do you coordinate their activities with your internal fleet?

With the Dump Truck Dispatcher lease hauler functionality, operation of your subcontractors is integrated with your internal trucks. There is a special request process where the system can send requests to your lease haulers and they can enter the trucks they will provide for you.

Once you have sent the request and they have provided the trucks to the system, you will be able to add these trucks to the schedule just like your internal trucks. After that, the dispatching process and the driver app are the same for the lease haulers as it is for your internal trucks.

Information at your fingertips

How do you determine if you should buy a new truck or replace a truck that is frequently in the shop for expensive repairs? Does it make more sense to subcontract work or to buy a new truck? Which drivers and trucks are your most productive?

A good logistics software program will help you to answer the above questions and will help optimize the productivity of your existing fleet so you can delay buying new vehicles or subcontracting out work.

The image to the right shows the status of your trucks and driver DOT requirements at a glance. Green is good, yellow is due, and red is overdue.

There are revenue graphs showing the revenue by truck, driver, customer, date, etc.. so you can dig into it and see where most of your revenue is coming from. See the reports section for more details on other reports and graphical components in Dump Truck Dispatcher.