Enter Trucks

Add & manage trucks in Dump Truck Dispatcher to track vehicle details, assign jobs, optimize routes, & ensure smooth operations for all your hauling projects.

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Watch the video below to learn how to add trucks.

Click on the “Trucks” menu item and then “Trucks” on the submenu. This is where you’ll add your internal trucks and trailers.

Note that this isn’t where you will enter trucks related to your sub-contractors. You will find sub-contractor trucks here. They aren’t typically part of the initial setup. It is best to implement Dump Truck Dispatcher with your internal fleet first.

This will open the main screen for the trucks in your company, shown as a card view. You can sort your data and filter it, and use Import/Export for bulk loading or downloading your fleet list.

To add a new truck, click on the “Add New” button located at the top right of the screen. This opens a full-screen editor (not a popup/modal dialog) organized into six tabs: General, Maintenance, Service, Files, Notes, and Device. When creating a brand-new truck, only the General tab is available at first — the other five tabs (including Service and Files) unlock after you save the truck for the first time.

General Tab

Fill out the fields provided with the corresponding information, such as truck code, category, VIN, plate number, expiration date, etc.

The fields shown in this dialog may differ depending on the category selected. Bed Construction is on this General tab (not the Maintenance tab), and is required for some categories (like Dump Truck and Trailer) but not others.

You can also mark a truck “Active” or “Out of Service”.

“Always show on schedule” defaults differently depending on the truck type: it defaults on for your internal fleet trucks, and off for lease hauler (subcontractor) trucks. Leave the default checked if you will be scheduling the truck regularly; if the truck is being entered solely for vehicle maintenance tracking, you can uncheck it so it won’t show on the schedule.

You should check the Apportioned checkbox if your trucks are permitted for out-of-state use (this and “Can Pull Trailer” only appear for powered vehicle categories).

Important Note: the value you use for the “Truck Code” is how the truck will be identified throughout the system. The system allows up to 25 characters, but shorter codes mean less typing and less chance of the code being cut off in tighter display areas like the schedule — so while 25 characters is the technical limit, keeping it concise is still worth doing.

Maintenance Tab

On the Maintenance tab, you can specify the fuel type, type of tires, engine, transmission, and rear end.

Service Tab

Available once the truck has been saved for the first time. Here you can record Current Mileage and Current Hours, set up Preventive Maintenance reminders, and view Service History. If your account has a GPS integration configured for the vehicle, you can also request a current odometer reading directly from the GPS provider instead of entering it manually.

Files Tab

Available once the truck has been saved for the first time. Upload documents (e.g., insurance policy documents, registration copies) associated with the truck, including a document type, expiration date, and optional reference number for each file.

Notes Tab

This is where you’ll enter miscellaneous notes that don’t seem to fit any other tab.

Device Tab

Add information on devices embedded in the truck, such as tablets, GPS devices, and cameras.

Once you have completed everything, click the “Save” button.

Editing Trucks

From the Truck List, you can edit and delete your trucks by clicking on the ellipsis (…) button to the right of every truck record. You can also create a maintenance work order directly from a truck’s row menu, which opens the work-order editor with that vehicle pre-filled.